Hays County Commissioners - Feb. 3, 2009

Commissioners Court –February 3, 2009

NOTICE OF A MEETING OF THE

COMMISSIONERS COURT OF HAYS COUNTY, TEXAS



This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 3RD day of February, 2009, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:



INVOCATION:

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

CALL TO ORDER /ROLL CALL



PRESENTATIONS & PROCLAMATIONS

1 Election Department presentation to the court by Joyce Cowan. SUMTER



PUBLIC COMMENTS

At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.

NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS.



CONSENT ITEMS

The following may be acted upon in one motion. A Commissioner, the County Judge, or a Citizen

May request items be pulled for separate discussion and/or action

2 Approve payments of county invoices. HERZOG

3 Approve Commissioner Court Minutes of January 27, 2009. SUMTER/FRITSCHE

4 Authorize County Judge to execute contract with MRB Group for architectural services for office space for the RPTP per RFQ #2008-P17. SUMTER/BORCHERDING

5 Approve Utility Permits. SUMTER

6 Approve purchase of a Date/Time Stamp for the County Clerk’s Office and amend the budget accordingly. SUMTER/FRITSCHE



ACTION ITEMS



ROADS

7 Hold a public hearing to establish traffic regulations on Old Black Colony Road, CR 147. BARTON/BORCHERDING





SUBDIVISIONS

8 08-3-53 Pinnacle Ridge Estates, Replat of Lot 4 & 5; Consider waiver of preliminary plan and public hearing; accept final plat. CONLEY/GARZA

9 09-3-1 Big Sky Ranch, an Amended Plat of Lot 1 and Lot 25; Discussion and possible action to accept plat amendment. CONLEY/GARZA

10 08-3-66 Burnett Ranch Section 1A Tract 3 Consider approval of the conveyance of a portion of Tract 3 via a metes and bounds description without revision of the plat, pursuant to Section 232.010 of the Texas Local Government Code. CONLEY/GARZA

11 08-4-02 Dripping Springs Ranch, Replat of Lot 1A, a re-subdivision of tracts 1 and 2; Consider approval of preliminary plan and call for public hearing on March 3, 2009. FORD/GARZA





MISCELLANEOUS

12 Discussion and possible action to authorize the County Judge to execute the Supplemental Agreement with Prime Strategies. SUMTER

13 Discussion and possible action to authorize payroll deduction for the United Way fundraising campaign. CONLEY

14 Discussion and possible action to execute resolution authorizing certain individuals as signatories for contract documents associated with the Office of Rural Community Affairs, Texas Community Development Block Grant Program award for the Cedar Oak Mesa Water System Improvement Project. CONLEY/HAUFF

15 Discussion and possible action to approve the request for refund of taxes paid. SUMTER/CARAWAY

16 Discussion and possible action to award the engineering design services contract for FM 110/San Marcos Loop to KBR (Kellogg Brown & Root) and authorize Commissioner Ingalsbe to negotiate a fee proposal. INGALSBE

17 Discussion and possible action to establish county policies and procedures related to publications of notice by Hays County. INGALSBE

18 Discussion and possible action to approve monthly travel allowance, phone allowance, and purchase of a chair for the new position of Senior Planner and amend the budget accordingly. SUMTER/BORCHERDING

19 Discussion and possible action to approve offering and paying a salary within the posted pay range for the Senior Planner and Nurse Practitioner positions. SUMTER/BAEN

20 Discussion and possible action to form a committee(s) to review and recommend a ROW agent and Utility Relocation agent to Commissioners Court. SUMTER

21 Discussion and possible action to authorize the County Judge to execute a General Release with MetLife. SUMTER

22 Discussion and possible action regarding an appointment to fill the Justice of Peace, Precinct 5 vacancy. BARTON

23 Discussion and possible action to determine our course of action to finalize proposed Hays County Development Regulations with regarding to pending decisions and schedule for final approval. FORD

24 Discussion and possible action regarding the 9/30/08 court approved contract amendment with the Trust for Public Land (TPL) for the services of Sandra Tassell in light of the 1-27-09 discussion of CPAT direction. FORD

25 Discussion and possible action regarding an RFP for the purchase or lease of land and/or buildings for a Precinct Two Office. BARTON

26 Discussion and possible action to authorize the County Judge to execute agreement with Land Design Partners to increase the contract in the amount of $59,150 for additional services related to Phase II design/construction of the Five Mile Dam Park Project. INGALSBE/HAUFF

27 Discussion and possible action to authorize the County Judge to execute agreement with Land Design Partners to increase the contract in the amount of $13,250 for additional services related to Phase I design/construction of the Five Mile Dam Park Project. INGALSBE/HAUFF

28 Discussion and possible action to allow Pct 4 Commissioner to enter into negotiations with landscape materials supplier and installer for Pct 4 building in an amount not to exceed $12,000. FORD

29 Discussion and possible action to authorize the purchase of a laptop/printer for Human Resources totaling $2,350 and amend the budget accordingly. SUMTER/BAEN



EXECUTIVE SESSIONS

The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners’ Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30 Executive Session pursuant to Section 551.074, Texas Government Code to discuss, deliberate and conduct the performance evaluation of the Interim Director of Personal Health. Action may follow in open court. INGALSBE/BARTON

31 Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Counsel regarding litigation and/or contemplated litigation related to Interlocal Agreements for the regulation of subdivisions in Extra-Territorial Jurisdictions located in Hays County. Action may follow in open Court. SUMTER



ADJOURNMENT











Posted by 5:00 o'clock P.M. on the 30TH day of January, 2009.





COMMISSIONERS COURT, HAYS COUNTY, TEXAS













CLERK OF THE COURT

Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.